Femi Akindele
Administrative Assistant (Part-Time, Remote)
A reputable, accredited Montessori nursery school, offering year-round care, seeks a highly organized and detail-oriented Administrative Assistant to support our day-to-day operations. This is a part-time, remote position requiring a proactive and reliable individual who can work independently as part of a small, busy team.
Working Arrangement: Part-Time (3 days per week)
Reports To: Director
Team: Admin
Location: Remote
Experience Level: Entry-Level
Hours: 9:00 AM – 6:00 PM (Local Time)
Salary: 400,000 – 450,000 Naira/Month
Overview:
The Administrative Assistant will be responsible for handling parent communications, managing records and documentation, supporting scheduling, and ensuring the efficient execution of administrative processes. The ideal candidate possesses exceptional organizational and time-management skills, with the ability to manage multiple tasks effectively. Strong communication skills and a confident, professional demeanor are essential.
Responsibilities:
• Manage email communications, ensuring timely and professional responses to all inquiries.
• Handle parent communications with warmth, clarity, and discretion, providing exceptional customer service.
• Assist with invoicing processes, including tracking payments, sending reminders, and performing reconciliations.
• Provide executive support to the Director by managing calendar appointments, booking meetings, and following up on action items.
• Support general administrative tasks, such as filing, data entry, and document organization, ensuring accurate and well-maintained records.
• Assist in documenting internal processes and contribute to the creation of Standard Operating Procedures (SOPs) to streamline operations.
• Support the team with scheduling, internal coordination, and occasional errands as needed.
• Liaise with external suppliers and service providers, ensuring effective communication and efficient service delivery.
• Maintain organized digital records and ensure systems are up to date, adhering to data management protocols.
• Assist with light operational support as needed to ensure the smooth day-to-day running of the nursery.
• Assist with writing and scheduling newsletters to keep parents informed and engaged with the nursery’s activities.
To apply for this position, please submit your resume and a cover letter highlighting your relevant experience and qualifications.
Link: https://drive.google.com/file/d/1J8XUnsL8sm8QHn50T93aUKi57fBcZnTl/view
