Secretary at Spectra Industries Limited

SPECTRA Nigeria limited was incorporated on the 22nd August, 1992 as a private limited liability company under the Companies and Allied Matters Act of 1990.

Secretary

Job Type: Full Time
Qualification: BA/BSc/HND
Experience
Location: Lagos
Job Field: Administration / Secretarial

Description

We are seeking a highly organized and proactive Secretary to provide administrative support and ensure smooth operation of our office.
The ideal candidate will be detail-oriented, have excellent communication skills, and be capable of managing multiple tasks efficiently. The Secretary will serve as the first point of contact for internal and external communications and assist with a variety of clerical duties.

Key Responsibilities

Manage and maintain executives’ schedules, appointments, and travel arrangements.
Prepare and organize documents, reports, and correspondence.
Answer, screen, and direct phone calls and emails to appropriate personnel.
Greet visitors and direct them to the appropriate departments or personnel.
Scheduling, sending reminders, and organizing meeting materials.
Handle incoming and outgoing mail and packages.
Assist in preparing presentations and reports as required.
Maintain office supplies and place orders when necessary.
Support other administrative staff and departments as needed.
Ensure confidentiality of sensitive information and documents.
Perform other duties as assigned by management.

Required Skills and Qualifications

BSc, HND or equivalent; additional qualification as a personal assistant or secretary is a plus.
Proven experience as a Secretary or in a similar administrative role.
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Proficiency in MS Office (Word, Excel, PowerPoint) and office equipment.
Ability to handle confidential information with discretion.
Good interpersonal skills and a professional demeanor.
Attention to detail and problem-solving skills.