Job Title: Executive Assistant to the CEO
Location: Yaba, Lagos (Hybrid)
About Mainstack:
Mainstack empowers global service-based businesses (creators, training platforms, consultants, immigration advisors) with seamless payment, subscription, and client management tools. We help businesses scale internationally by solving pain points like cross-border payments, invoicing, and tax compliance.
Role Overview
We are seeking a highly skilled and professional Executive Assistant to provide comprehensive support to the Chief Executive Officer. The successful candidate will be responsible for ensuring the CEO’s office operates efficiently by managing schedules, handling communications, preparing briefing materials, and coordinating key initiatives.
This role requires a candidate with exceptional organizational abilities, strong communication skills, sound judgment, and the confidence to represent the CEO in both internal and external engagements.
Key Responsibilities;
Executive Support
- Manage and maintain the CEO’s calendar, appointments, and travel arrangements.
- Prepare agendas, briefing notes, presentations, and reports for meetings.
- Ensure the CEO is well-prepared for all engagements.
Communication & Liaison
- Act as the primary point of contact for the CEO, managing correspondence and inquiries. Draft, review, and edit communications, documents, and presentations.
- Build and maintain strong relationships with internal teams, partners, and stakeholders.
Meeting & Event Coordination
- Organize and coordinate executive meetings, board sessions, and external events.
- Record minutes and ensure timely follow-up on action items.
- Represent the CEO at meetings or events when required.
Strategic & Administrative Support
- Conduct research and compile information to support decision-making.
- Track ongoing projects and ensure deadlines and deliverables are met.
- Anticipate needs and proactively resolve challenges to optimize the CEO’s time.
Confidentiality & Professionalism
- Manage sensitive information with the utmost discretion.
- Demonstrate professionalism, integrity, and a high level of confidentiality at all times.
Qualifications & Requirements
- Bachelor’s degree in Business Administration, Communications, International Relations, or a related field.
- Minimum of 3–5 years of proven experience as an Executive Assistant or in a comparable senior administrative role.
- Excellent written and verbal communication skills in English.
- Strong organizational, problem-solving, and decision-making skills.
- Ability to work independently, prioritize tasks, and adapt in fast-paced environments. High level of professionalism, confidence, and executive presence.
How to Apply:
Send applications to apply@mainstack.app
