Executive Secretary to the CEO at Zipahmary Resources

We are a HR advisory firm working with a group of HR Professionals ‘Generalists’ with a broad range of Human Resource Skills who typically implement best management practices. Our goal is to consistently provide quality HR services to our clients at all times.

Executive Secretary to the CEO

Job Type: Full Time
Qualification: BA/BSc/HND , MBA/MSc/MA
Experience6 – 10 years
Location: Lagos
Job Field: Administration / Secretarial
Salary Range₦300,000 – ₦400,000/month

Our Client in the Oil and Gas Industry with office at Lekki Phase 1 needs an Executive Secretary. The successful candidate will be responsible for managing the day-to-day operations of the Executive Managing Director’s Office and also provide support to top management ensuring seamless communication, representing the MD in Executive meetings and providing exceptional administrative support.

SALARY:400,000# Monthly plus other incentives

JOB DESCRIPTION

Administrative Support: Provide administrative support to the Managing Director, including scheduling appointments, managing correspondence, and preparing documents.
Communication: Manage communication on behalf of the top management, including responding to emails, Letterwriting, phone calls, and messages.
Scheduling: Coordinate travel arrangements, meetings, and events for the managing Director.
Document Management: Prepare, edit, and manage documents, reports, and presentations. Also take minutes in management meetings
Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
Special Projects: Assist with special projects and tasks as assigned by the Managing Director/CEO.
Calendar Management: Oversee and manage the MD’s calendar, scheduling meetings, interviews, and appointments with internal and external stakeholders.
Travel Coordination: Plan, coordinate, and book complex travel arrangements including flights, accommodation, transportation, and visas, ensuring costeffectiveness and compliance with company policies.

REQUIREMENTS:

Education: Degree in Secretarial Studies, Business Administration, or a related field. A Masters degree is required.
Experience: Minimum 7-10 years of experience as an Executive Secretary or in a similar administrative role.
Skills: Excellent communication, organizational, and time management skills.
Software: Proficient in Microsoft Office, Outlook, Google Suite, Zoom, Calendly and other productivity software. Must have great typing speed.
Proficient in Flight booking, Hotel booking and Online meetings coordination.

Method of Application

Interested and qualified candidates should forward their CV to: [email protected]using the position as subject of email. Candidates residing on the Island axis of Lagos State are preferred.
Please only qualified and interested candidates should apply