The International Institute of Tropical Agriculture (IITA) is one of the world’s leading research partners in finding solutions for hunger, malnutrition, and poverty. Our award-winning research for development (R4D) addresses the development needs of tropical countries.
Project Administration Support Officer
- Job Type: Contract
- Qualification: BA/BSc/HND
- Experience: 4 years
- Location: Oyo
- City: Ibadan
- Job Field: Administration / Secretarial
Contract: 3-year renewable contract
DUTIES:
- Assist in conducting daily scouting/desk review of donor websites to identify relevant calls and funding opportunities.
- Support the preparation and processing of administrative documents (e.g., Letters of Support, Letters of Intent) required for submission with proposals, concept notes, or expressions of interest.
- Assist in coordinating the completion of proposal summary forms, as needed.
- Provide support to ensure that all project closure processes and related activities are effectively implemented.
- Review project agreements proactively to ensure compliance with established systems and procedures related to project close-out requirements
- Develop and maintain a tracking system to monitor and follow up on the administrative closure of projects.
- Collaborate with Project Managers and the Finance Directorate’s Assets Officer to facilitate reconciliation of project close-out inventory lists
- Follow up with Project Managers and teams to ensure timely completion of project close-out checklists and submission of all required documentation.
- Follow-up with donors to obtain formal letters acknowledging or certifying the satisfactory completion of projects.
- Circulate internal communications to notify relevant stakeholders of the formal administrative closure of projects.
- Work collaboratively with colleagues to ensure smooth information flow and alignment with the unit’s project closure objectives.
- Coordinate with relevant units and teams to ensure proper administrative closure of projects.
- Provide active support to the Head of Unit in driving continuous improvement of project close-out processes.
- Assist to ensure timely uploading of all close-out documentation to the designated database.
- Perform any other job-related tasks as may be assigned by the supervisor.
Requirements
QUALIFICATION:
- HND/BSc in Business Administration, Agricultural Science and any other related courses. The ideal candidate must have minimum of 4 years’ experience in a multi-cultural organization, performing similar role in a well-structured environment.
COMPETENCIES:
The ideal candidate must:
- Have excellent Communication in English, both written and verbal.
- Be proficient with Microsoft Office Suite including Word, Excel, and Outlook, as well as other relevant computer applications.
- Demonstrate good understanding of agricultural-related terminologies and concepts.
- Demonstrate exceptional client service orientation, with the ability to prioritize tasks and manage time effectively.
- Have strong stakeholder engagement and interpersonal skills.
- Have effective team collaboration skills.
- Have analytical and problem-solving abilities.
- Be able to multitask and deliver high-quality results within tight deadlines.
- Be Flexible and adaptable, with the capacity to manage uncertainty and adjust to evolving work programs.
Method of Application
Interested and qualified? Go to IITA – International Institute of Tropical Agriculture on jobs.workable.com to apply
